administrative assistant - office Verified This job was posted directly by the employer on Job Bank.

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform basic bookkeeping tasks
• Oversee and co-ordinate office administrative procedures
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• MS Office
• Electronic mail

Additional information

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits