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administrative assistant Verified This job was posted directly by the employer on Job Bank.
Posted on May 15, 2024 by Employer details kohli & Sons construction ltd.
Job details
Education: College/CEGEP. or equivalent experience. Work setting: Construction. Willing to relocate. Tasks: Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Open and distribute mail and other materials. Supervise other workers. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Order office supplies and maintain inventory. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Maintain and manage digital database. Perform basic bookkeeping tasks. Carry out administrative activities of establishment. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. Review and evaluate new administrative procedures . Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Supervision: 3-4 people. Computer and technology knowledge: MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. MS Office. Electronic mail. Spreadsheet. Security and safety: Basic security clearance. Criminal record check. Transportation/travel information: Own transportation. Own vehicle. Willing to travel. Willing to travel regularly. Valid driver's licence. Public transportation is available. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Organized. Team player. Reliability. Adaptability. Dependability. Due diligence. Quick learner. Screening questions: Are you available for shift or on-call work?. Are you available for the advertised start date?. Are you currently legally able to work in Canada?. Are you willing to relocate for this position?. Do you have previous experience in this field of employment?. What is the highest level of study you have completed?. Experience: 2 years to less than 3 years. Financial benefits: Bonus. Long term benefits: Maternity and parental benefits. Other benefits: Free parking available. Other benefits. Support for persons with disabilities: Provides awareness training to employees to create a welcoming work environment for persons with disabilities. Support for youths: Offers mentorship, coaching and/or networking opportunities for youth. Provides awareness training to employees to create a welcoming work environment for youth. Support for mature workers: Applies hiring policies that discourage age discrimination . Provides staff with awareness training to create a welcoming work environment for mature workers .- Location7215 GOREWAY DRIVEMississauga, ON
- Salary$18.00 to $27.00HOUR hourly (To be negotiated) / 35 to 40 hours per week
- Terms of employment Permanent employmentFull time
- Day, Evening, Flexible Hours, Early Morning, Morning
- Start date Starts as soon as possible
- Benefits: Financial benefits, Long term benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #2920174
Overview
Languages
English
Education
- College/CEGEP
- or equivalent experience
Experience
2 years to less than 3 years
Work setting
- Construction
- Willing to relocate
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Review and evaluate new administrative procedures
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
Supervision
- 3-4 people
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Electronic mail
- Spreadsheet
Additional information
Security and safety
- Basic security clearance
- Criminal record check
Transportation/travel information
- Own transportation
- Own vehicle
- Willing to travel
- Willing to travel regularly
- Valid driver's licence
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Adaptability
- Dependability
- Due diligence
- Quick learner
Benefits
Financial benefits
- Bonus
Long term benefits
- Maternity and parental benefits
Other benefits
- Free parking available
- Other benefits
Employment groups Help - Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for youths
- Offers mentorship, coaching and/or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
Support for mature workers
- Applies hiring policies that discourage age discrimination
- Provides staff with awareness training to create a welcoming work environment for mature workers
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-06-14
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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