executive assistant
Title posted on indeed.com -
Executive Assistant to CAO
Posted on
May 14, 2024
by
Employer details
Ka:?yu:?k?t?h?/Che:k?tles7et?h? First Nations Gov't
Job details
The Ka:?yu:?k?t?h?/Che:k?tles7et?h? First Nations (KCFNs) are a progressive, forward-thinking, modern, First Nations Treaty Government. We are growing rapidly & need to add a top-notch EA to our team of professionals. Reporting directly to the Chief Administrative Officer (CAO), the EA provides high-level, administrative support to the CAO. The ideal candidate thrives in a fast-paced environment, possesses excellent organization/communication skills, and has keen attention to the smallest details. The successful EA has a strong sense of discretion, direction, and a passion for supporting the CAO in a very busy, ever-changing environment. The ideal candidate is a _seasoned _professional who is flexible, comfortable with change, and excels with little direction. This is not a _trainee position_ ? the candidate must be highly flexible, have a ?can-do? attitude, and is largely self-directed. Our ideal EA is someone who is quite capable & willing to hit the ground running. This f/t, exciting career opportunity comes with a competitive wage, group benefits/pension, & time off to achieve work-life balance! If you?re seeking a career & want to work for a great CAO (who appreciates you) ? we?d love to hear from you!
*What you?ll do:*
· Efficiently manage & prioritize the CAO's calendars, schedules, appointments, and travel arrangements
· Screen & prioritize incoming communications, ensuring timely responses & appropriate
redirection (follow-up if needed)
· Draft & edit documents (ie e-mails, memos, reports & presentations)
· Screen & prioritize incoming communications, ensuring timely responses & appropriate
redirection (follow-up if needed)
· Coordinate & organize meetings, conferences, events - including logistics and materials preparation
· Take accurate meeting Minutes, distribute them, & follow-up on action items ? in a timely fashion
· Maintain confidential files, records, & databases with utmost accuracy & discretion
· Build & maintain positive relationships with internal staff, community members, partners, vendors, contractors, & other stakeholders
· Act as a liaison between the CAO & internal/external parties, ensuring effective & efficient communications
· Assist with special projects, research, & analysis as assigned by the CAO
· Identify areas for process improvement & implement efficient administrative systems
· Participate as an active member the Joint Occupational Health & Safety Committee
· Willing & capable of taking accurate Minutes of the safety meetings & distributing them in a timely manner
· Assist with office equipment/supplies acquisition, set-up, and maintenance/troubleshooting
· Maintain the strictest/highest confidentiality at all times
· Sit on KCFN?s Joint Occupational Health & Safety Committee & take Minutes
· Observe and champion safe work practices & protocols at all times
· Observe & adhere to all laws, legislation, regulations (KCFN, provincial & federal)
· Other duties/assignments as assigned by management
*Our ideal candidate:*
· Diploma or certificate in Business Administration, Office Management/Administration or similar field ? preferred
· 6+ years of experience working with senior managers in a fast-paced, ever-changing environment
· Advanced skills with Office 365, Google Docs, Adobe
· Experience taking Minutes of Meetings & distributing them
· Strong skillsets in managing/coordinating events, schedules, calendars, special projects
· Strong communication & conflict management resolution skills (with trauma informed focus)
· An understanding of the concurrent law model & BC Modern Treaties ? _asset _
· Experience working in a remote, First Nations environment ? _asset _
· Familiarity with Nuu-Chah-Nulth language, culture, norms, protocols & practices ? _asset_
· Some travel locally & regionally (ie training, meetings, presentations)
· Some travel via boat/plane & on remote logging roads
· Capable & willing to work extended hours ? including weekends, eve
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LocationCampbell River, BC
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Salary$28.00HOUR hourly
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9279075006
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