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office administrator Verified This job was posted directly by the employer on Job Bank.
With some duties as a receptionist
Posted on May 06, 2024 by Employer details The Calgary Society of Community Opportunities
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year. or equivalent experience. Work setting: Urban area. Associations and non profit organizations. Video production. On-site customer service. Information technology. Community and social services. Persons with an intellectual disability. Tasks: Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met. Carry out administrative activities of establishment. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assemble data and prepare periodic and special reports, manuals and correspondence. Perform data entry. Oversee and co-ordinate office administrative procedures. Oversee payroll administration. Type and proofread correspondence, forms and other documents. Reconcile accounts. Prepare trial balance of books. Post journal entries. Perform basic bookkeeping tasks. Maintain financial and personnel records. Greet people and direct them to contacts or service areas. Work with minimal supervision. Maintain general ledgers and financial statements. Calculate and prepare cheques for payroll. Prepare other statistical, financial and accounting reports. Answer telephone and relay telephone calls and messages. Order office supplies and maintain inventory. Record and prepare minutes of meetings, seminars and conferences. Conduct online marketing, E-commerce and Website promotions. Source, select and organize information for inclusion and design the appearance, layout and flow of the Website. Relay service to persons with disabilities. Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems. Open and distribute mail and other materials. Computer and technology knowledge: Electronic mail. Quick Books. SharePoint. Social Media. Spreadsheet. Accounting software. MS Excel. MS Office. MS Outlook. MS PowerPoint. MS Windows. MS Word. Data administration. Computerized bookkeeping system. Area of work experience: Reports and records. Invoices. Financial statements. Correspondence. Charts, tables, graphs and diagrams. Area of specialization: Project management. Accounting. Payroll services. Corporate social responsibility. Facility management. Security and safety: Bondable. Enhanced reliability security clearance. Criminal record check. Immunization records. Vulnerable sector check. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Attention to detail. Personal suitability: Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Ability to multitask. Time management. Adaptability. Team player. Accurate. Dependability. Judgement. Quick learner. Accountability. Due diligence. Screening questions: Are you currently legally able to work in Canada?. Do you currently reside in proximity to the advertised location?. Do you have previous experience in this field of employment?. Experience: 1 year to less than 2 years. Health benefits: Dental plan. Disability benefits. Health care plan. Paramedical services coverage. Vision care benefits. Financial benefits: Group insurance benefits. Life insurance. Mileage paid. Other benefits: Free parking available. On-site amenities. Team building opportunities.- LocationCalgary, AB
- Salary$19.64 to $22.52HOUR hourly (To be negotiated) / 35 hours per week
- Terms of employment Permanent employmentFull time
- Day
- Start date Starts as soon as possible
- Benefits: Health benefits, Financial benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #2906029
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- or equivalent experience
Experience
1 year to less than 2 years
Work setting
- Urban area
- Associations and non profit organizations
- Video production
- On-site customer service
- Information technology
- Community and social services
- Persons with an intellectual disability
Responsibilities
Tasks
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Oversee payroll administration
- Type and proofread correspondence, forms and other documents
- Reconcile accounts
- Prepare trial balance of books
- Post journal entries
- Perform basic bookkeeping tasks
- Maintain financial and personnel records
- Greet people and direct them to contacts or service areas
- Work with minimal supervision
- Maintain general ledgers and financial statements
- Calculate and prepare cheques for payroll
- Prepare other statistical, financial and accounting reports
- Answer telephone and relay telephone calls and messages
- Order office supplies and maintain inventory
- Record and prepare minutes of meetings, seminars and conferences
- Conduct online marketing, E-commerce and Website promotions
- Source, select and organize information for inclusion and design the appearance, layout and flow of the Website
- Relay service to persons with disabilities
- Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
- Open and distribute mail and other materials
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Quick Books
- SharePoint
- Social Media
- Spreadsheet
- Accounting software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Data administration
- Computerized bookkeeping system
Area of work experience
- Reports and records
- Invoices
- Financial statements
- Correspondence
- Charts, tables, graphs and diagrams
Area of specialization
- Project management
- Accounting
- Payroll services
- Corporate social responsibility
- Facility management
Additional information
Security and safety
- Bondable
- Enhanced reliability security clearance
- Criminal record check
- Immunization records
- Vulnerable sector check
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Team player
- Accurate
- Dependability
- Judgement
- Quick learner
- Accountability
- Due diligence
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Group insurance benefits
- Life insurance
- Mileage paid
Other benefits
- Free parking available
- On-site amenities
- Team building opportunities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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