personal secretary Verified

Responsibilities

Tasks

• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Consult with clients after sale to provide ongoing support
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Electronic mail

Additional information

Transportation/travel information

• Own vehicle

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Time management
• Quick learner

Benefits

Financial benefits

• Bonus

Other benefits

• Free parking available
• Parking available