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office assistant Verified
Posted on April 12, 2024 by Employer details Theresa Ko Inc.
Job details
Education: Other trades certificate or diploma. or equivalent experience. Tasks: Type and proofread correspondence, forms and other documents. Receive and forward telephone or electronic enquiries. Work on reports from manual or electronic files, inventories and databases. Sort, process and verify applications, receipts and other documents. Process incoming and outgoing mail manually or electronically. Send and receive messages. Perform basic bookkeeping tasks. Prepare and format page presentation. Compile data, statistics and other information. Prepare invoices and bank deposits. Provide general information to clients and the public. Photocopy and collate documents for distribution, mailing and filing. Order office supplies and maintain inventory. Conduct research. Perform data entry. Provide customer service. File material in storage area. Label files according to retention and disposal schedules. Label, file and retrieve documents. Locate and remove files requested. Organize and schedule office work. Prepare and monitor contracts and budgets. Store, update and retrieve financial data. Schedule and confirm appointments. Greet people and direct them to contacts or service areas. Consult with clients after sale to provide ongoing support. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Record and prepare minutes of meetings, seminars and conferences. MS Office. Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information. Set up and maintain manual and computerized information filing systems. Computer and technology knowledge: Adobe Photoshop. Information technology. MS Word. Accounting software. Simply Accounting. Quick Books. Database software. MS PowerPoint. Adobe Acrobat Reader. MS Excel. MS Outlook. MS Windows. Electronic mail. Google Docs. Sage Accounting Software. Area of work experience: Reports and records. Area of specialization: Forms and records. Financial statements. Invoices. Charts, tables, graphs and diagrams. Correspondence. Payroll services. Security and safety: Bondable. Criminal record check. Reference required. Credit check. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Tight deadlines. Repetitive tasks. Combination of sitting, standing, walking. Sitting. Attention to detail. Work with minimal supervision. Personal suitability: Adaptability. Analytical. Collaborative. Efficiency. Energetic. Goal-oriented. Hardworking. Integrity. Outgoing. Positive attitude. Proactive. Quick learner. Time management. Accurate. Client focus. Dependability. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Punctuality. Resourcefulness. Team player. Judgement. Ability to multitask. Screening questions: Are you available for the advertised start date?. Are you currently legally able to work in Canada?. Do you currently reside in proximity to the advertised location?. Do you have previous experience in this field of employment?. What is the highest level of study you have completed?. Experience: Experience an asset. Health benefits: Dental plan. Disability benefits. Health care plan. Paramedical services coverage. Vision care benefits. Financial benefits: Bonus. Other benefits: Free parking available. Learning/training paid by employer. Team building opportunities. Parking available. Travel insurance. Wellness program.- LocationVancouver, BC
- Salary$25.00 to $28.00HOUR hourly (To be negotiated) / 35 to 40 hours per week
- Terms of employment Term or contractFull time
- 09:00 to 17:00
- Start date Starts as soon as possible
- Benefits: Health benefits, Financial benefits, Other benefits
- vacancies 1 vacancy
- Verified
- Source Job Bank #2876557
Overview
Languages
English
Education
- Other trades certificate or diploma
- or equivalent experience
Experience
Experience an asset
Responsibilities
Tasks
- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Work on reports from manual or electronic files, inventories and databases
- Sort, process and verify applications, receipts and other documents
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Prepare and format page presentation
- Compile data, statistics and other information
- Prepare invoices and bank deposits
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Conduct research
- Perform data entry
- Provide customer service
- File material in storage area
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Locate and remove files requested
- Organize and schedule office work
- Prepare and monitor contracts and budgets
- Store, update and retrieve financial data
- Schedule and confirm appointments
- Greet people and direct them to contacts or service areas
- Consult with clients after sale to provide ongoing support
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Record and prepare minutes of meetings, seminars and conferences
- MS Office
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
Experience and specialization
Computer and technology knowledge
- Adobe Photoshop
- Information technology
- MS Word
- Accounting software
- Simply Accounting
- Quick Books
- Database software
- MS PowerPoint
- Adobe Acrobat Reader
- MS Excel
- MS Outlook
- MS Windows
- Electronic mail
- Google Docs
- Sage Accounting Software
Area of work experience
- Reports and records
Area of specialization
- Forms and records
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Correspondence
- Payroll services
Additional information
Security and safety
- Bondable
- Criminal record check
- Reference required
- Credit check
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting
- Attention to detail
- Work with minimal supervision
Personal suitability
- Adaptability
- Analytical
- Collaborative
- Efficiency
- Energetic
- Goal-oriented
- Hardworking
- Integrity
- Outgoing
- Positive attitude
- Proactive
- Quick learner
- Time management
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Punctuality
- Resourcefulness
- Team player
- Judgement
- Ability to multitask
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Bonus
Other benefits
- Free parking available
- Learning/training paid by employer
- Team building opportunities
- Parking available
- Travel insurance
- Wellness program
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-05-09
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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