legal assistant - immigration Verified

Work setting

• General law practice
• Federal, provincial and municipal governments
• Federal government or agency

Responsibilities

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Prepare financial statements and reports
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Research and document data requirements, data collection and administration policy, and data access rules
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Perform clerical activities, such as manual and electronic filing and record payments received

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• MS Word
• MS Office
• Electronic mail
• MS Access
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Adobe Acrobat Reader
• Google Drive

Court experience

• Federal Court

Area of work experience

• Charts, tables, graphs and diagrams
• Correspondence
• Financial statements
• Invoices
• Manuscripts, publications or theses
• Reports and records
• Statistics
• Management
• Immigration

Additional information

Security and safety

• Basic security clearance
• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask