Job description Administrative Assistant near Vancouver (BC)

Find out what work is like for an administrative assistant in Canada. This work description is applicable to all Administrative assistants (NOC 1241).

Administrative assistants

Description

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

Job duties

  • This group performs some or all of the following duties:
  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • May compile data, statistics and other information to support research activities
  • May supervise and train office staff in procedures and in use of current software
  • May organize conferences.

Job titles

  • private secretary
  • technical secretary
  • administrative assistant
  • office administrative assistant
  • executive secretary (except legal and medical)
  • secretary (except legal and medical)
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